VirtuBrain by Verantis
A closed stack of thirteen smoked-glass plates in a dark studio. As you scroll, the plates rise into a lit tower.

Process map and advisory for finance and shared services

Find the step where your operating model breaks.

VirtuBrain breaks 142 processes into activities, tasks and steps, with notes for your industry and country.

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13

business functions.

From strategy to store operations, each broken down through the same six levels.

  1. Strategy & Enterprise Planning8
  2. External Relations, Corporate Affairs & ESG11
  3. Product & Service Development9
  4. Technology-Specific Operations12
  5. Marketing, Sales & Customer Experience18
  6. Supply Chain, Operations & Logistics12
  7. Retail-Specific Operations9
  8. Human Capital Management18
  9. Finance & Accounting15
  10. Procurement12
  11. Information Technology Management6
  12. Enterprise Risk, Legal & Compliance6
  13. Asset & Facilities Management6

142 processes.

2,965 steps.

Example path: Finance and Accounting, process group 8.1, process 8.1.1, activity 8.1.1.2, task 8.1.1.2.2, step 7.

Flagship processes carry curated steps. The rest follow a standard pattern.

362

illustrative failure points, pinned to the step.

Illustrative library, modeled on process-mining conventions. In an engagement it is filled with your own evidence.

Open the Failure-point library
  • High78
  • Medium145
  • Low139

Highlights

What VirtuBrain holds.

Six levels

From function to step.

  1. L1Functions13
  2. L2Process groups53
  3. L3Processes142
  4. L4Activities295
  5. L5Tasks590
  6. L6Steps2,965

852 industry notes

One for each of 6 industries on every process: retail, technology, insurance, banking, hotel and hospitality, manufacturing.

426 country notes

One for each of 3 countries on every process: the Philippines, the United States and Singapore.

A closed monolith of frosted-glass levels. Press Open to see it open into lit levels with fault lines.

Any of 142 processes

Opens into activities, tasks and steps.

Every process

Comes with its context, ready for a workshop.

  • Description
  • Industry notes
  • Country notes
  • Typical systems
  • KPIs
  • Activities, tasks and steps

Failure-point library Illustrative

Each failure point sits on one step, with a category and a severity.

78 high145 medium139 low

Modeled on process-mining conventions. In an engagement it is filled with your own evidence.

The app

All of it, open in your browser. No sign-up.

Open the app

Flagships

13 of 142 processes are flagships.

In each one, one task carries curated, step-by-step detail. Three of them:

  • Finance & Accounting8.1.1 Period-end close
  • Procurement7.1.2 Invoice matching and payment
  • Human Capital Management6.4.2 Payroll

Process X-ray

Every step sorted by how its output can be checked.

AutoAssistHuman

X-ray a process

VirtuBrain opens every process to its activities, tasks and steps, so a finding can name the step.

Outside each flagship's curated task, tasks follow a standard five-step pattern: confirm the inputs, do the task, check the output, decide whether it is complete, then log and hand off. In an engagement, your own steps replace it.

Calibrate

Calibrated to yourindustry and country.

Each of the 142 processes carries a note for every industry and every country, plus the systems that usually run it and the KPIs that measure it. A period-end close in a Manila bank and one in a Singapore hotel share a name and little else.

Process

Industry

Country

Finance & Accounting · 8.1.1

Execute Period-End and Continuous Close

Runs the period-end close from sub-ledger cutoff through journal posting, reconciliation, flux review and certification. More of it now runs continuously, with agents monitoring it.

Industry note · Retail

High-volume, multi-location retailers must reconcile thousands of daily point-of-sale settlement batches, gift card/loyalty liabilities, and inventory-in-transit accruals before the books can close, making automated POS-to-GL matching and store-level cutoff discipline critical to a fast close.

Country note · Philippines

Philippine entities must align close timing with BIR's monthly/quarterly VAT (2550M/2550Q) and withholding tax (1601-EQ) filing deadlines, and journal entries affecting revenue must reconcile to BIR-accredited Computerized Accounting System (CAS) records to avoid discrepancies at audit.

Typical systems

  • BlackLine
  • SAP S/4HANA
  • Oracle Fusion Cloud ERP
  • Workiva

KPIs

  • Days to close (calendar days)
  • % journal entries auto-matched/touchless
  • Number of late/manual adjusting entries post-close
Open this process with this lens

A frosted-glass monolith that opens into levels lit teal, with fault lines glowing red.

Down to the step

Every process opens into activities, tasks and steps.

Here is one path through Supply Chain, Operations & Logistics, level by level.

Level 3 · Process

Start at a process.

The purchase order lifecycle is one of 142, with notes for 6 industries and 3 countries.

Levels 4 and 5 · Activity and task

Open its activities and tasks.

Process requisitions and purchase orders. Then convert each approved requisition into an order.

Level 6 · Step

Stop at the step.

The step is where work is done, and where it can be checked.

Where it breaks

Red marks a high-severity failure point.

Each one sits on a single step, with a category and a severity. The library is illustrative.

  1. L1Supply Chain, Operations & Logistics
  2. L24.2 Procure Materials and Services
  3. L34.2.2 Manage Purchase Order Lifecycle
  4. L44.2.2.1 Process purchase requisitions and POs
  5. L54.2.2.1.1 Convert approved requisitions to purchase orders
  6. L6Step 2 of 5: the task itself
  7. High Control and compliance gap. Illustrative

Failure-point library

Every record names its step.

362 illustrative failure points, each tied to a function, process, task and step, with a category and a severity.

Illustrative library, modeled on process-mining conventions. In an engagement it is filled with your own evidence.

By category

One process, closed and opened. Red lines mark where its steps fail.

HighControl and compliance gapIllustrative

1 of 5 shown

Converting approved requisitions to purchase orders lacks a systematic control check

  1. FunctionSupply Chain, Operations & Logistics
  2. Process4.2.2 Manage Purchase Order Lifecycle
  3. Task4.2.2.1.1 Convert approved requisitions to purchase orders
  4. Step 2 of 5The task itself
Open this step in the app All 362 records
Scattered tiles drift into three ordered lanes lit teal, cobalt and rose.

Three zones

Sort each step by how its output can be checked.

Against a record, with judgment, or by someone who must answer for it.

Choose a zone to see its steps in a real month-end close.

Zone map

See where the zones fallin work you know.

Pick a process. Each step goes to the zone that matches how its output can be checked, and each one names its check.

Auto

  • Bank reconciliationCheck: statement ties to ledger, item by item
  • Intercompany matchingCheck: both sides agree to the cent
  • Recurring journalsCheck: entry matches the approved schedule

Assist

  • AccrualsAgent drafts from open POs, accountant reviews
  • Flux analysisAgent explains variances, controller confirms
  • Balance sheet supportAgent assembles, reviewer signs

Human

  • Judgmental provisionsPolicy and judgment, documented by a person
  • Close sign-offThe controller owns the numbers
  • Auditor conversationsRelationships and accountability

First-pass sort of the 12 core steps in Finance & Accounting 8.1.1 Execute Period-End and Continuous Close.

X-ray this process

A first-pass sort on the wording of each step. Use it to start the conversation, not to decide. The columns above are an example zone map; yours comes out of the diagnostic.

Thirteen functions

Open any one of them.

Each card opens that function in the app, with its process groups, processes and steps.

Failure-point counts come from the illustrative library, modeled on process-mining conventions.

Two ways in

Two ways to workwith Verantis.

Enterprise

Finance and shared services

For CFOs, controllers and GBS heads who want agents on work an auditor can follow. We suggest starting with the close.

  • Agentic Close Assurance. One entity, one close, in 100 days, with reconciliations your auditors can test. This is not an audit or assurance engagement. Your auditors test the controls; we build them and the evidence.
  • Agentic Supplier Invoice and Payment. A pilot from invoice intake to payment proposal for one country or business unit.
  • Agent Governance Design. Autonomy set by how verifiable the work is, with defined evidence for every agent action.

Also: Team Enablement, practical AI fluency for finance, HR and shared-services teams.

See the enterprise offers

Growing businesses

An assistant for your front desk

For owners who want customers and staff answered at any hour, with a person still in charge.

  • Customer support assistant. Orders, bookings, prices and policies, answered from your own records.
  • Staff help desk assistant. HR and operations questions, answered from your handbook and policies.
  • Booking and order assistant. Connected to the calendar or order system you already use.

It starts with one call to choose the first job and a written scope before any work begins.

See how an assistant starts

Who built it

VirtuBrain is builtby Verantis.

Verantis is an operating-model advisory practice for finance, HR and shared services. The name comes from the Latin verus, true.

Founded and led by Ver Villarico, a Consulting Director at Accenture, with a background in record-to-report, procure-to-pay and order-to-cash transformation, global business services and enterprise ERP. Based in Manila, working with clients in the Philippines, the United States and Singapore.

About Verantis
  1. 01Name the step, not the theme.Every finding points to a step you can open.
  2. 02Automate what can be checked.Autonomy follows how easily the work can be verified.
  3. 03Evidence before scale.Each agent action leaves a defined trail first.
  4. 04No promised percentages.We quote figures only after measuring your process with your data.
  5. 05People stay accountable.Sign-off, judgment and relationships remain with people.
  6. 06One process first.Prove it on one close or one invoice flow, then widen.

Bring the processthat keeps breaking.

We'll show you the step where it breaks.

Talk to us Open the app

Or write to vervillarico23@gmail.com